Version Release Notes for Green Logic Systems version 2.00.15
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Release Date: 02/01/2019
Fixed bug whereby adding additional items, that were already on the invoice didn't update that invoice total in the bottom right hand corner imediately - price now changes as soon as the extra items are added.
Fixed bug in Service Reminder form to correctly show new equipment sales alongside any selection of 'Job Type' to match the selections for Equipment Type, Make and/or Model.
Fixed bug in Find Item Form whereby pressing Cancel & Close would go onto display Item Details instead of closing, showing item number i99999 or i1000000.
Fixed bug in Manual Job Time that prevents the user from adding Mechanic Time for a subsequent job by pressing the 'Next' button.
Changed coding to eliminate crashes when searching for parts that aren't on the system using the Find Items form. Previously, certain combinations of events, such as going directly to 'Add New Item' or 'In-Depth Search', without clearing the contents of the 'Enter Item Number' box would cause Green Logic to crash completely. Hopefully, the various scenarios experienced have now been rectified. Please let me know the details if any are still experiencing issues.
Changed Equipment Order form source coding to speed up selecting suppliers for both stock and non-stock equipment orders.
Printing Failed or was cancelled bug. Certain users/computers would routinely show the message 'Printing Failed or was Cancelled' or would print label sized reports if multiplt reports were printed without closing down and re-opening green logic. This behaviour has now been rectified.
Job Allocation List - fixed bug whereby Filtering the list to find a Customer Surname or Account number wouldn't find surnames unless they were 8 or more characters long and entered fully in the search box. Now, the search will work on just a couple of characters and match against either the surname or account number, or both.
Equipment Stock List - fix bug whereby newly added Models were not showing as 'On Order' until one or more had been booked in historically. Now correctly shows the quantity both on sent and pending orders from the Stock List and from the 'Select Equipment to Add to Sales Order' form.
Edit Service Text form now only shows current Machinery Types - previously it would show some that were marked as deleted.
Link Equipment to Invoice - Fixed bug whereby equipment marked as no longer owned by the customer was still showing as available to be linked to an invoice when it should not have appeared in the list.
Customer / Invoice Purchase Order Numbers - option to require that a Purchase Order Number is entered to complete / print an invoice. This function has two parts to it, for speed of operation. The first requires you to set the Local System Variable 'Check Customer det……..requires Purchase Order Numbers?' under 'Invoice Form' to -1 to tell green logic that you want it to check each customer, on every invoice, to see if the specified customer requires Order Numbers. The second part allows you to tick a box in the Admin tab of Customer Details for each customer 'Every Invoice MUST have an Order Number'. If both are set, the the users won't be able to complete any invoices for said customer without entering something into the Purchase Order Number box on invoices.
Expanded Customer Notes to include a 'Reminder For' field and a sub-form on the main menu with a prompt to get user to check to see if there are overdue, due or pending reminders for them to contact customers. Red denotes overdue, yellow due today and no colour means forthcoming in the date field.
Item Stock Valuation spreadsheet now has a column for Department to make it far easier to see current stock-holding by department.
New feature - added ability to place a job 'On Hold' without having to log into the job. Can be accessed via the 'Job Details' form, and can be used by any user, whether they are a Mechanic or not. Added as a response from a dealer request.
Changed Stock taking form to allow sorting on Free Stock Quantity - previously wouldn't sort on this field.
Updated the Workshop Job Details form to update the 'Jobcard Printed' tickbox in the Job Allocation list when re-printed or printed from within Job Details - previously, this wouldn't update the jobcard printed tickbox.
Added option when updating Item Stock Prices from the ItemStore database to update all fields except Description AND Department, which will now update all fields except these two. Previously, Department would be changed if anything other than Prices Only was selected.
Added customer contact details to the Product Registration form within Equipment Admin so that the user has the owners email address to hand when registering equipment sold.
Changed coding of search form to try to prevent it from 'hanging' once you've double clicked on a line. Should now allow user to close the form without having to wait so long.
Changed the payments list and Edit Payments pop-up form within customer accounts. Now the payment reference is six digits long, shown as 001234 - previously, it was only five digits, but this made the sorting go out of sync for dealers who've recorded more than 99999 payments to date.
Changed coding so that Mechanic Job Daysheets no longer incorrectly show jobs that went from 'Ready for Checking' to 'Completed'.
Jobcards & the Job Details form now both show the Customer's account number, as requested by multiple users.
Job Allocation form - Added column for Collected / Collection which shows any Collection Date entered against the job. It highlights yellow if there is a date entered and red if that date is in the past. The Estimate check box has been moved left to accommodate this new field.
Hire barcode sheet now orders the hire equipment by Make, Model and Hire Price to make it easier to use.
Equipment Sales History Reports - added a sort order for highest level of detail, so that the list of individual equipment, within each Model is now shown in chronological order, with the most recent last.
Updated Item Sales History form to include extra fields - Average Unit Profit, Number of Invoices and Average Quantity Per Invoice. These were added to assist in deciding stock lines and pre-season order quantities as a single invoice with a high quantity of items would often skew the results.
To improve speed of operation, the field 'Free On Other Orders' has been removed from the 'Item Purchase Order' (Item Ordering) form. The information can be found by pressing the 'Details' button beside each line, but it was found that the time taken to check this data for every line on a large order was taking too long. Please let me know if this information was very important for you to see on this form and I can try to find another workaround.
Sales Orders and Serial Numbers - Added the ability to enter Serial Numbers against equipment already allocated to a Sales Order. If user clicks the 'Allocate' button in the 'Allocate & Order' tab, within Sales Orders, you'll now see that there is the option to double-click the Barcode (signified by the usual ¦ symbol), which will take you directly to the Equipment Stock Details form for the machine shown. Here you can add & edit serial numbers. Please Note that any price changes made in the Equipment Stock Details form will be saved against that machine, but it won't change the Sales Order price, nor the final invoice price, but the invoice price will show the higher price. Eg Equipment is £500 RRP when added to the Sales Order and a £50 discount is entered on the Sales Order, then the RRP is later changed to £600 on the Equipment Stock Details form, the subsequent invoice, created by the sales order, will use the £600 price as the RRP and the £450 selling price from the Sales Order, thus showing a discount of £150. Therefore, to avoid confusion, it's best just to use the new edit functionality to just add/edit Serial Numbers, not values.
Workshop Job Details form - added Estimate tick box to make it easier to see which jobs are Estimates and to be able to update a job to be flagged as an estimate if not booked in originally as one.
Website addresses in contacts for customers and suppliers now correctly open a browser and go to the site for www http: and https: addresses. Previously, only www addresses worked reliably.
Add New Equipment - fixed bug when adding new equipment so that the Add New Equipment form no longer shows Equipment Types that have been marked as deleted - you can now only choose from valid ones and won't be confronted with the blank box on returning to the previous form.
Added Local System Variable 'Require additional confirmation before printing Workshop Job?'. Users have reported workshop jobs being accidentally completed by workshop staff printing the invoice, thinking that they were re-printing the jobcard, so I've added this optional, extra prompt, which if set to -1, will prompt every user, every time they go to print a workshop job. As with all local system variables, it can be turned 'on' on some computers, where the problems persist, and off on other computers where it's not required.
Item Book In report / printout - added option to show Cost, RRP and Selling prices on the book in report. Can be turned on by setting Local System Variable 'Show Cost, RRP………ook-In report?' to -1 under 'Covers All forms'.
Item Book-In form - added ability to print name or address label for the customer an item was ordered for. When in the Item Book In form, you can press the 'Show Details' button to see who the item was ordered for. The Customer Contact Details pop-up form that appears now has a 'Print Label' button at the bottom that will open another pop-up form allowing you to print a name or address label.
Bank Account Statements - changed coding so that the list shows you where you were last editing after checking, flagging or editing an entry. The line just edited will be the second from top after the screen has refreshed.
Payment (Till) form - added Local System Variable to be able to change the default payment method when paying an invoice from within the invoice. Options are: 0 - No Default method (user must select one to process payment), 1 = Cash, 2 = CHQ, 3 = C/C. Option can be found in Local System Variables under Form Name 'Invoice Payments (Till)'